AP Automation

Are any of these your goals for improving the AP Process?

  • Speed up the invoice approval process
  • Eliminate manual data entry and need to hire more staff
  • Provide AP with visibility to see all invoices in approval process
  • Remove need to touch paper
  • Have the ability to track issues associated with each “problem” invoice
  • Solution should integrate with your ERP system
  • Would like a hosted solution with low up front cost

The Easy Access AP Automation solution allows you to achieve these goals by automating the three components connected with invoice processing

  • Data capture – using OCR
  • Workflow – Rules based system
  • Document storage – Storage of invoices and attachments

Result of using the Easy Access AP Automation solution

  • Before Automation: Average person processes 1,200 -1,500 invoices per month
  • After Automation: Average person processes 4,000 -4,500 invoices per month
  • Triple the number of invoices processed without adding staff
AP-Automation

 


Vendor Portal

Are any of these your goals for improving the communication with your vendors?

  • Deploy a system that allows vendors to find answers thru self service
  • The communication could be originated by either party and can be either at the invoice level or at the vendor level.
  • Workflow should cause a relevant person to be informed. The system should record all activity on a ticket including allowing entries made in the system to be sent to the vendor via an e-mail.

The Easy Access vendor portal solution allows you to achieve these goals by providing the following features

  • Allow vendors the ability to do self-service research on status of invoice
  • Automatically send e-mails to vendors when an invoice is paid
  • Allow both vendor and company user to communicate at the invoice level
  • Provide metrics on invoices that had no issues
  • Support all e-mail platforms not just Outlook
  • Allow creation of Ticket Numbers for each issue & have the ability to keep issue at either vendor or invoice level
Vendor-Portal

 


Expense Reports Automation

Are any of these your goals for improving Employee expense reporting?

  • Minimize need to touch paper or Excel reports
  • Simplify storing & attaching receipts
  • Routing reports to approvers should be automatic
  • Provide ability to automatically pay approved expenses
  • If possible solution should integrate with your accounting system
  • Want a hosted solution with low costs

The Easy Access expense reports solution allows you to achieve these goals by providing the following features

  • Allow users to create reports using the web site
  • Can attach receipts either by scanning them or taking a picture using a cell phone
  • Reports automatically routed to approvers
Expense-Reports-Automation

 


Content Management

Are any of these your goals for improving the AP Process?

  • Have ability to attach to the image of the invoice, other documents like Checks, packing slips etc.
  • Restrict access to images

The Easy Access expense reports solution allows you to achieve these goals by providing the following features

  • Automatically transfer the invoice image to the content management system
  • Allow users to attach images of other documents to the invoice
  • System can be used for storing document types other than invoices such as legal or HR related
Content-Management
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